Registration

Registration for presenting delegates has now closed!

You can still register to attend the conference without presenting.

Kindly read the whole message carefully before moving to the registration form at the bottom of this page.

TIERS OF REGISTRATION

There are six tiers of registration fees, as follows:

• Standard fee = 250 Euro
• Higher earners fee = 350 Euro
  • Higher wage earners should select this ticket type as this will allow us to offer accommodation grants and reduced fees to students and low-income participants.
• Reduced fee for delegates affiliated with NGO’s and non-profit organisations= 100 Euro
  • All delegates affiliated with NGO’s and non-profit organisations can benefit from a reduced tariff, whether they give a presentation or organise a conference activity or not
• Free attendance for non-presenting undergraduate students = 0 Euro
  • Students who want to attend the plenary and parallel sessions without presenting are allowed to register for free.
  • No conference meals are included in this kind of registration
  • All bachelor and master students are eligible for free attendance, but not PhD students
  • You will need to show a valid student ID upon entry
  • If you want to apply for a fee waiver as a presenting student, please fill in the ‘student registration’ form at the bottom of this page

DEADLINE FOR REGISTRATION

All presenting delegates must be registered by 15/09/23 in order to finalize the program on time. If you have not registered by this date, your submission will be removed from the program.

For non-presenting delegates the registration system will remain open until 15/11/23.

CANCELLATION POLICY

In case of cancellation before 15/10/23, we will refund 50% of the conference fee. After that date we will be unable to refund your fee. If you need to cancel your participation in the conference, kindly send us an e-mail to hrrn.conf@ugent.be with the message title ‘cancellation + name + surname’.

MEALS

Conference fees include a reception after the opening ceremony on 6 December, as well as coffee breaks and lunch on 7 and 8 December.

An optional conference dinner will be organized on December 7^th. Information about the conference dinner will be published here soon.

PAYMENT INSTRUCTIONS

Delegates who are not affiliated with Ghent University will receive a payment link within the confirmation e-mail they receive when completing the registration form.

For delegates who are UGent employees and wish to pay the conference fee from an UGent budget , we can make use of internal transfers. In other words, we will directly transfer the money from your own UGent budget to that of the conference. For this reason, you will need to provide the budget location upon registration. You will receive a confirmation once we have made the transfer. Since we will complete the internal money transfers en masse, this can take a while.

Should you have any questions, please do not hesitate to contact us at hrrn.conf@ugent.be

We look forward to welcoming you in Ghent!